Shipping Supplies Checklist
- Insulated Shipping Box (link to shipping Boxes) w/ Min. ¾” Foam Liner (you must use the FedEx approved box, which is a white box with red lettering.)
- Deli Cups (link to deli cups) or Cotton Reptile Bags (link to bags)
- Heat Pack (link to heat pack category) or Cold Pack (link to cold pack category). Hand warmers are not acceptable. You must use a Uni-Heat Pack.
- Fill Material (shredded newspaper, paper towels, foam peanuts or recycle your old paper)
- Tape, Care sheets, Invoice, directions and Sharpie type marker
- ReptilesEXPRESS.com Shipping Label
Live Reptile Shipping Temperature Guidelines
- 40°F or Less: ReptilesExpress.com recommends not shipping until warmer weather.
- 40-70°F: Use a 40 hour or longer heat pack
- 70-85°F: No Heat Pack or Cold Pack Required.
- 85-95°F: Use a Phase 22 Cold Pack or Cold Cell.
- 95°F and Above: ReptilesExpress.com recommends not shipping until cooler weather.
These are general guidelines. You need to know the specific temperature requirements and safe tolerances for the species that you plan to ship and adjust these guidelines accordingly.
Live Reptile Packaging Guidelines/Standards
1. Start the assembly of your shipping box
- Open box and fold the bottom flaps of the box in
- Tape the bottom of the box in a “H” pattern covering all seams/edges of cardboard
2. Insert the styrofoam insulation
- Insert the bottom panel first
- Insert the side panels
3. Ventilate the shipping box
- With a screw driver or something similar, poke at least 2 holes in your shipping box.
- Start on the outside and make sure the hole goes through the cardboard and foam panels.
4. Deli Cup or Cotton Bag
- Place a piece of paper towel or liner inside the deli cup
- Place your reptile inside deli cup and snap lid in place
- Place tape around edge of cup to insure there will be no escapes (don’t cover air holes in the side of the cups)
- Label the top with the common name, scientific name and quantity
- Place strips of newspaper or paper towels inside the bag
- Place your reptile inside the bag
- Secure string or tie bag in a knot (add a zip tie at the bottom of the string or knot for extra security if desired)
- Label the bag with the common name, scientific name and quantity
5. Place your deli cup(s) or cotton bag(s) in to your shipping box
- Stack deli cups together and in a stable stack (large on bottom, small on top)
- Place a nest of your fill material in the bottom of the box (think egg in an egg carton)
- Place your cotton bag into the nest
6. Heat Pack or Cold Pack (based on weather at your location and delivery location)
- Open heat pack and shake to start activation or freeze thermafreeze cells overnight. If you have a Phase22 Cold pack, place in refridgerator until clear liquid is hard and has turned white.
- Wrap heat pack in a towel for 1 hour before placing in your box to activate.
- Shipping with deli cup(s) or cotton bag(s)
- Wrap heat pack/cold pack in one layer of paper towels or newspaper and secure with tape. If you are using the thermafreeze cells, wrap in 3 or 4 layers of papertowels or newspapers, or use one layer and a ziploc.
- Tape heat pack or cold pack to the inside of the top styrofoam piece. If using a heat pack, make sure the red line is facing the inside of the box and that you do not tape over this line. (the heat pack will not activate if the red line is taped over.)
- Make sure there is adequate insulation between the cold pack/heat pack and the deli cup.
- Tape edges of heat pack to top panel of the box liner (make sure red line is visible and not covered with tape)
- Make sure there is adequate insulation between the cold pack/heat pack and the animal.
7. Place fill material
- Loosely place fill around your deli cup(s) or cotton bag(s)
- The idea here is to keep the contents from shifting around in the box. Fill all open areas. Don’t pack it too tight.
8. Place top styrofoam panel into box
9. Place your care sheets, invoices, instructions or anything you want the recipient to see before they see the reptiles
10. Close top box flaps. Tape all edges in a “H” pattern
11. Place your ReptilesExpress.com shipping label on the top of the box
12. Label the outside of box with the Common Names, Scientific names and quantities of all animals you are shipping
- Read and become familiar with: Title 50 Part 14: Wildlife and Fisheries Importation, Exportation, and Transportation of Wildlife
- Link to Title 50 Part 14
- Read and become familiar with: Lacy Act
- Link to Lacy Act
13. Drop off your package to a FedEx Ship Center that Accepts Live Animals or wait for your FedEx scheduled Pickup
IMPORTANT INFO - THIS WILL HELP YOU AVOID PROBLEMS!
There are several different types of FedEx locations:
- FedEx Ship Center - a true "FedEx station", designed for shipping/receiving packages, owned directly by FedEx and staffed by FedEx employees. (Live animals are accepted at these centers only.)
- FedEx "Authorized" Ship Center - an independently owned businesses licensed by FedEx to handle packages.
- FedEx "Office & Print" Ship Center - a FedEx location designed towards facilitating small-office needs (printing, making copies, some parcel handling)
The best way to look up the nearest location to you that accepts live animals is to click on the Create A Label link on our website. Then, in the Ship To portion select the dot that says FedEx Ship Center. Type in your zip code and several locations will appear.
Once you decide which location to use, copy and paste the address in your browser, then click on the FedEx Ship Center's website. Click on the tab that says Services and make sure M-F Hold at Location and Dangerous Goods Shipping are listed under this tab. If these two items are listed, then it is a good ship center.
The last step is to click on the tab that says Hours. Under the Latest Express Drop Off header, check the latest time you can drop off your live reptile package. It is a good idea to have the package their at least 20 -30 minutes before the latest drop off time to avoid any delays.
Technically, the FedEx guidelines say they DON'T ship live animals. That's where Reptiles Express come in. We spent many, many months of negotiation to establish this service for our members, and we ARE approved at the corporate level to ship NON-VENEMOUS live animals. But you know how it is - not all the troops on the ground always know what's been done in the war room, so it's not uncommon to find a FedEx employee that doesn't know they CAN accept live animals for shipment. If a true FedEx Ship Center tells you they cannot accept your package, CALL OUR CUSTOMER SERVICE DEPT (404-480-3706) AND WE WILL RESOLVE IT FOR YOU.
IMPORTANT HOLD AT LOCATION INFO! If you want your package to be held at the destination FedEx location for your customer to pickup, you should ship to a true FEDEX SHIP CENTER. You CANNOT ship to or ship from a "FedEx Office & Print Ship Center" - THEY WILL NOT ALLOW LIVE ANIMALS TO BE DROPPED OFF, HELD, OR RECEIVED AT THESE LOCATIONS.